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Health and safety Policy

Health And Safety Policy


Global Linkx is committed to maintaining safe and healthy working conditions and to preventing accidents and instances of work-related ill health by ensuring that all activities carried out on company premises or undertaken by its employees are managed in such a manner so as to avoid, reduce or control all foreseeable risks to the health and safety of anyone who may be affected by such activities as far as is reasonably practicable. This policy will be reviewed and revised every two year.


In furtherance of the above policy statement and the need to ensure compliance with the Health and Safety Act and other relevant health and safety legislation,

Global Linkx Ltd.  will:

  • provide and maintain safe equipment and safe systems of work;
  • ensure materials and substances used are properly stored, handled, used and transported;
  • assess the risks to the health and safety of anyone who may be affected by work activities;
  • consult with employees on matters affecting their health and safety and ensure that all employees are competent to do their tasks;
  • provide information, training, instruction and supervision;
  • provide a safe place of employment;
  • provide a healthy working environment;
  • provide a written Health and Safety Policy;
  • look after the health and safety of other people, in addition to employees;


Employees have a legal responsibility to take care of the health and safety of themselves and others who may be affected by their actions or omissions and to co-operate with supervisors and managers on health and safety issues. Employees should not interfere with anything provided to safeguard their health and safety and should report all health and safety concerns to the appropriate person as set out in this policy.


4.1       All supervisors and managers must adequately supervise the work activities of employees and others under their control to ensure that safe systems of work are being followed.


Every work activity to be undertaken will be subjected to a health and safety risk assessment prior to the activity starting, in consultation with those who will undertake the work. A separate fire risk assessment will also be undertaken by a “responsible person” who will take reasonable steps to reduce the risk from fire and ensure occupants can safely escape the premises if a fire does occur. A written record of the assessments will be provided identifying any significant hazards and describing the preventative and protective measures required to avoid, eliminate, reduce or control the risks identified to a tolerable level. The control measures must be implemented and adequately maintained and records kept of any monitoring or maintenance of equipment undertaken. The following people have responsibility for the different stages of the health and safety risk assessments and the fire risk assessments:

  • Health and safety risk assessments will be undertaken and the findings will be reported to  Operations director and recorded in a separate document entitled “Health and Safety Risk Assessments Findings”. Action required to remove or control health and safety risks will be approved for ensuring the action required is implemented. We will check that the implemented actions have removed or reduced the risks. Health and safety risk assessments will be reviewed every month or when significant changes in the work activity occur, whichever is soonest;


  • Fire risk assessments will be undertaken and implemented and recorded in a separate document entitled “Fire Risk Assessments Findings” which, in addition to identifying hazards and describing preventative measures, will outline an emergency plan. We will also check that the implemented actions have removed or reduced the risks. Assessments will be reviewed regularly or when significant changes in the work activity occur, whichever is soonest.

We Also

a)     Carry out or nominate someone to carry out fire risk assessments identifying the risks and hazards. Consider who may be especially at risk.

b)     Eliminate or reduce the risk from fire as far as is reasonably practical and provide general fire precautions to deal with any residual risk.

c)      Take additional measures to ensure fire safety where flammable or explosive materials are used or stored.

d)     Create a plan to deal with any emergency and document your findings.

e)     Review the findings as necessary.

  • Few of the health and safety hazardous could be  chemicals, confined spaces, display screen equipment (VDUs), electricity, excavation, falling objects/collapsing structures, machinery, manual handling, noise, pressure systems, radiation, slips, trips and falls, stress, substances hazardous to health (such as dust or fumes), temperatures, transport, vibration, violence to staff, work equipment, work-related upper limb disorders, working alone, working at heights, working environment etc. We make sure that we thoroughly understand out work environment and pass all info to the relevant departments to educate all members of staff and contractors working with us.

If we ever suspect that any of these above risks apply to your work activities we immediately do risk assessments to check that we have removed or reduced the risk. We record the significant findings of our risk assessments in a separate document entitled “Health and Safety Risk Assessments Findings”. And it is filled in by qualified internal staff.


When selecting and purchasing items for production or for our offices it is essential to ensure, as far as possible, that such items are safe and are appropriate for the task and location for which they are intended to be used. We have robust systems for ensuring that any new equipment meets health and safety standards before it is purchased.

Account must be taken of the persons required to use the items which must be selected to minimise any possible adverse affects to the user and other persons who may be affected. It is also essential to ensure that all equipments are kept safe through regular maintenance and inspection and that all employees are trained to use equipment safely and are aware of instructions provided by manufacturers and suppliers.

Any problems found with equipments should be reported to the relevant  team which is responsible for identifying all plant and equipment needing maintenance. They are also responsible for ensuring effective maintenance procedures are drawn up and  ensuring that all identified maintenance is implemented.


Using chemicals or other hazardous substances at work can put people’s health at risk. The law requires employers to control exposure to hazardous substances to prevent ill health. It defines hazardous substances to include most hazardous chemicals (including waste and by-products), biological agents and any dust. Harmful substances which are vast majority of commercial chemicals, many of which have a warning label. Examples may include bleach and other cleaning agents with a warning label, wood dust, glues and adhesives, solvents, paints, pesticides and chemical fertiliser, medicines and biological agents, oils and fuels, printer/photocopier toner, inks, and paper dust. This list is not exhaustive. Our health and safety team  is responsible for checking that new instruments can be used safely before they are purchased. Assessments will be reviewed every month or when the work activity changes, whichever is soonest.


All employees must receive health and safety induction training as soon as possible after starting employment and job specific health and safety training where work activities require it. Training will also be provided when risks change. Supervisors and managers have a responsibility to identify training needs and to arrange and monitor training of all employees and others under their control. A training needs analysis should be conducted for each job and if this highlights a training requirement then appropriate training must be provided within a reasonable time scale. Records of all training undertaken by employees will be kept by us. We will provide induction training for all employees.


9.1       All employees are required to report all accidents and work-related causes of sickness absence to their manager. The purpose of reporting such incidents and any subsequent investigation is to identify the underlying cause(s) and any contributing factors and to prevent a recurrence.

9.2       To monitor the implementation of safe working practices and to assess whether the practices are being effectively pursued, we  will do Active and reactive methods to make sure staff are working in healthy environment. For example we regularly carry out inspections, do write reports and pass it back for actions if needed.Also we have a good re active strategy inplace in which we do thorough investigation in case there is any incident


10.1.1  Employers are required by law to have first aid provisions in the workplace and to ensure that there is always a qualified first aider or an “appointed person” present. An appointed person is someone who is authorised, in the absence of a trained first aider, to take charge of the situation if there is a serious injury or illness.  They should record all the cases they treat and each record should include at least the name of the patient, date, place, time and circumstances of the accident and details of the injury suffered and treatment given. The records should be kept in a suitable place, and should be readily available. Employers are also required to report certain work-related accidents, dangerous occurrences and diseases. The first aid box is kept at the main entrance of our offices. All accidents and instances of work-related ill health will be recorded in the accident book which is kept safe and secure.

10.1.2  Employees must also receive specialist health surveillance for certain work activities. Health surveillance records are kept by the company. Health surveillance is required for employees doing the following jobs that deal with heavy machinery and noise.


All employees should read the Fire Action Notices provided in all areas of the workplace which give details of the company’s fire and emergency procedures. Escape routes will be checked every Friday. Fire extinguishers will be maintained and checked regularly and fire alarms are also checked every week.


Employees will be consulted on matters affecting their health and safety in team meetings. Employees are fully trained when new machinery is installed and no one is supposed to work without their full training. Also employees are given an opportunity to raise their concerns on any health and safety issues that might result in harm to the employees or their colleagues.